Digitalisation grants
The grant pays for the software. Someone still has to build it.
We are the supplier on the technical side of a funded digitalisation project: the ERP integration, the platform, the automation, the AI agents. We deliver against the milestones in your financing contract, and we hand over the documentation an audit asks for — specification, acceptance minutes, test evidence, IP transfer — because a delivered system with missing paperwork is an ineligible cost.
01The landscape
Where digitalisation money comes from
Four families of funding reach Romanian companies for software. Which one fits depends on your size, sector, region and what you are actually building — and the calls under each open and close continuously, so this describes the shape rather than today’s deadlines.
PoCIDIF — Smart Growth, Digitalisation and Financial Instruments
The 2021–2027 programme co-financed by the European Regional Development Fund, with digitalisation lines for SMEs alongside public administration, education and culture. Some actions fund the investment directly; others, such as those routed through European Digital Innovation Hubs, fund subsidised services rather than handing you the money to buy them.
- Custom software and platform development
- ERP, CRM and system integration
- Automation and AI adoption
- Cyber security investments
Regional programmes
Each development region runs its own operational programme, with SME digitalisation lines and their own guides, thresholds and scoring. The same project can score very differently in two regions, which is worth knowing before an application is written.
- SME digitalisation and competitiveness
- Regional eligibility and scoring rules
- Often the most accessible route for a first project
- Co-financing rates vary by region and company size
EDIH — European Digital Innovation Hubs
Hubs that provide testing, technical consultancy, training and "test before invest" services free or heavily subsidised. Not a grant you receive, but a way to de-risk and specify a digitalisation project before committing to it — and often the sensible first step.
- Test before invest
- Technical assessment of a planned system
- Digital maturity assessment
- Skills and training support
Digital Europe and Horizon Europe
Direct EU programmes rather than national ones, aimed at advanced digital capacity — artificial intelligence, cyber security, advanced skills, and research and innovation. Usually consortium projects, and a different scale of application effort.
- AI and data infrastructure
- Cyber security capacity
- Cross-border consortia
- Research and innovation with a technical partner
02Read this first
What makes a software cost eligible
Most rejected software lines are not rejected because the software was wrong. They are rejected because the file could not prove what was bought, that it was bought correctly, or that it was delivered.
The specification has to exist before the procurement. A technical annex describing what will be built, with functional requirements and acceptance criteria, is what a competitive procedure is run against and what an auditor compares the delivery to. Writing it afterwards is visible.
The procurement has to follow the rules that apply to you. Private beneficiaries generally have to run a competitive procedure with documented offers rather than simply choosing a supplier. We provide a quote structured so it can be used in that procedure, and we are comfortable competing.
Custom development and licences are different cost categories. They are treated differently for eligibility, for capitalisation and often for VAT. A single line saying "software" invites a question you will have to answer two years later.
Delivery has to be evidenced. Acceptance minutes, delivery-reception protocols, test reports, training records and a handover of source code and intellectual property. We produce these as part of the work rather than reconstructing them when the audit letter arrives.
The timeline has to match the financing contract. Costs incurred outside the eligible period are not eligible, however good the system is. Our milestones are set from your contract, not from our convenience.
03What we build
The technical side of a digitalisation project
Everything on this list is a service we deliver elsewhere on this site. Inside a funded project the difference is not the technology — it is the documentation, the procurement discipline and the milestone dates.
Custom platforms and portals
The system the funding exists to create: a client portal, an internal platform, a marketplace, a booking or dispatch system.
ERP and system integration
Connecting the new system to the ERP, the warehouse, the couriers, the bank and e-Factura, with queues, retries and reconciliation.
AI agents and automation
Document and invoice extraction, retrieval over your own data, classification and routing, and agents that operate your systems through their APIs under permission and audit.
E-commerce platforms
Magento, WooCommerce or a headless storefront, with the B2B pricing, multi-warehouse stock and marketplace feeds a funded expansion usually needs.
Mobile applications
Android and iOS apps connected to the same backend, including store submission — which has its own lead time worth putting in the project plan.
Infrastructure and cyber security
The hosting the system runs on and the security controls a digitalisation project is increasingly required to demonstrate.
04How we fit in
From application to audit
Before you apply
We write the technical specification, size the work and issue a quote in the structure your consultant needs for the budget. This is unpaid — it is how we compete for the work.
Procurement
When the project is approved you run the procedure that applies to you. We submit against the specification like any other bidder, with the documents the file requires.
Delivery
Sprints mapped onto the milestones in the financing contract, with working software on staging at each one and the acceptance paperwork produced as we go.
Handover and audit
Source code, intellectual property, documentation, training and the full evidence pack. If an audit questions the technical delivery, we answer it — at any point in the sustainability period.
05Our commitment
What we guarantee, in the contract
A grant project carries a risk an ordinary one does not: an ineligible cost is not a discount, it is money you repay. These are contractual terms, not reassurances.
Fixed price after the specification
Once the technical annex is agreed, the price is fixed. Scope changes are quoted separately and in writing — never absorbed into an invoice that then does not match the approved budget line.
Delivery inside the eligible period
Our milestones are taken from your financing contract, with contractual penalties on us for delay attributable to us. A system delivered after the period is an ineligible cost, and that risk sits with the supplier who caused it.
The complete evidence pack
Specification, test reports, acceptance minutes, delivery-reception protocols, training records, and the transfer of source code and intellectual property to you. Produced during the work, not reconstructed afterwards.
Non-conformities corrected at our cost
If an audit or the managing authority finds the delivery does not conform to the contracted specification, we correct it at our own cost, within an agreed window, for the duration of the sustainability period.
Twelve months of warranty
Defects reported within twelve months of acceptance are fixed free of charge. Separate from any support agreement, and it survives the end of the project.
You own everything
Source code, repositories, infrastructure accounts and intellectual property are yours, transferred on acceptance. Nothing about the system depends on us continuing to exist.
06Being straight
What we do not promise
We cannot guarantee your application is approved. Nobody can. Scoring, budget exhaustion and administrative decisions are outside any supplier’s control, and a firm that implies otherwise is telling you something it has no way to know.
We do not write the application. We are the technical supplier. We provide the specification, the quote and the technical annexes; a consultant handles the application, the eligibility file and the reporting. We work with the one you choose, and if you do not have one we can point you at people we have worked with — without a referral arrangement, because that would make the recommendation worth less.
We cannot promise the authority will accept a cost. We can make sure the file gives them no technical reason to reject it, which is a different and more honest commitment.
Programme details change. Calls open and close, budgets are exhausted, guides are revised mid-programme. Nothing on this page is a substitute for the current applicant’s guide, and we check the version in force before we quote.
07Next step
Send us the call, or just describe the system.
If you have the applicant’s guide, send it and we will tell you what fits and what does not. If you are earlier than that, describe what you want the software to do and we will come back with a specification and a quote your consultant can put straight into the budget.